Notary Services

*Mobile Notary service outside of Providence County, Rhode Island is subject to an additional travel charge of 10¢ per mile.

Remote Online Notarization (RON) vs. Mobile Notarization

In today’s digital world, notarization services have evolved to offer greater convenience and flexibility. Two popular options are Remote Online Notarization (RON) and Mobile Notarization. While both serve the same core purpose—verifying signatures and authenticity of documents—they differ in the way the notarization is carried out.


What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) allows individuals to complete notarizations entirely online, using video conferencing technology. The notary and the signer are in separate locations, yet they interact through a secure online platform. RON services typically include real-time identity verification (such as government-issued IDs and biometric data), secure video conferencing, and digital signatures. The notary will electronically sign and stamp the document, and the signer receives a digital notarized copy.

Key Features of RON:

  • Conducted via video conference on a secure digital platform.
  • Signer and notary are in different physical locations.
  • Identity verification is done electronically (e.g., using IDs and facial recognition).
  • Documents are signed digitally and notarized electronically.
  • Popular for individuals who cannot meet in person due to location, time constraints, or mobility issues.

Benefits of RON:

  • Convenience: You don’t need to travel to meet a notary in person.
  • Availability: RON is available 24/7 in many regions, and notarization can be done from any device with a camera and internet connection.
  • Efficiency: The process is fast and typically takes only a few minutes.
  • Security: The process is encrypted, ensuring that your documents remain private and protected.

What is Mobile Notarization?

Mobile Notarization, on the other hand, involves a notary traveling to meet the signer at a specific location—whether at home, in an office, or another location of the signer’s choosing. The notary typically arrives in person, carrying all the necessary tools to complete the notarization (such as a stamp, pen, and documents). Once at the location, the notary verifies the signer’s identity, witnesses their signature, and notarizes the document on the spot.

Key Features of Mobile Notarization:

  • The notary travels to the signer’s location.
  • Face-to-face interaction, ensuring a personal touch.
  • Suitable for documents that require physical presence for notarization (such as certain real estate documents).
  • Available for individuals who need the convenience of not traveling to a notary’s office.

Benefits of Mobile Notarization:

  • Personalized Service: The notary comes to you, offering flexibility for people who are unable to travel.
  • Accessibility: Ideal for those with mobility issues or busy schedules who can’t make it to a traditional notary office.
  • In-person Verification: Some documents require in-person notarization, which mobile notarization provides.
  • Convenience: The notary can meet you at a location that works best for you—whether at your home, office, or another site.

Comparing RON and Mobile Notarization

FeatureRemote Online Notarization (RON)Mobile Notarization
LocationCompletely online (no physical meeting)In-person, the notary travels to the signer’s location
ConvenienceHigh – done from anywhere with internet accessModerate – requires scheduling and travel
Availability24/7 in many regionsTypically during business hours
Documents EligibleMost documents that can be notarized electronicallyMost documents, including real estate and other physical documents
Technology RequirementsInternet connection, webcam, and a secure platformNone – just physical presence
Cost$15 per stamp$20 per stamp in the Providence County area. Outside of area, an additional 10¢ per mile
SpeedFast – can be done in minutesModerate – depending on scheduling and travel time
SecurityHigh – encrypted video, digital signatureHigh – in-person identity verification and physical signatures

Which Option is Best for You?

The best option depends on your individual needs and circumstances:

  • Choose Remote Online Notarization (RON) if you need to quickly notarize documents from the comfort of your home or office, and if your documents are eligible for online notarization.
  • Choose Mobile Notarization if you need in-person notarization, especially for documents that require physical presence or if you prefer a more personal touch and the flexibility of having a notary come to you.

Both RON and Mobile Notarization offer great flexibility and can be suitable for a variety of scenarios, whether you’re in need of a fast, secure digital notarization or an in-person meeting with a notary at your convenience.

Questions or Concerns?